Booking and Planning your Visit

Booking your visit
Provisional bookings can be made by telephone and email, ideally 4 weeks or more before your intended visit date. This must be followed up with a completed booking form.

Booking is essential whether or not you would like a facilitated session, as this will avoid the possibility of being turned away and helps us to keep our visitor records up to date.

If you are bringing a group to the Museum for the first time please arrange a pre-visit with the Education Team. This will give you an opportunity to find out more about the Museum and plan your visit more effectively.

Group Size:
We can accommodate groups of up to 35 children plus accompanying adults for taught visits. The maximum group size for independent visits is also 35. Because of the limited gallery space we can only accommodate one group at a time.

If your visit is going to include rock or fossil handling activities the group will need to be divided into 2 or more smaller groups as some activities cannot accommodate a whole class in one go. Please make sure that you bring enough adults with you to conform to LEA guidelines in terms of pupil/adult ratio for trips.

Eating:
Unfortunately we do not have a cafe or eating area at the Museum, and food must not be eaten in the gallery. There are a number of open spaces nearby for picnics in good weather. Some schools have used Emmanuel United Reformed Church for their lunch break which is 5 minutes’ walk away. It can be rented by the hour for a small fee. (http://www.emmanuel-urc.org.uk/Church-Lettings-Cambridge.asp).

Coats and bags:
There is a rack for hanging up bags and coats in the Museum porch, though the Museum cannot accept any responsibility for loss of, or damage to, items left here.

Behaviour:
The Museum is a public space as well as a place of work for University staff, and is used by many different groups and individuals for learning. Please help us to make everybody’s visit to the Museum safe and pleasant, and respect the needs of people working nearby. 
It is the responsibility of the group leader to make sure that members of the group are aware of these points, and to also inform helpers that it is their shared responsibility to maintain these standards during the visit.

Charges:
All schools services are free. The Museum does not charge school groups for entry, use of resources or participation in education programmes including training for teachers. We invite donations of £2 per child from school parties visiting the Museum and using the education service. The service relies on donations to cover the cost of producing and printing worksheets and leaflets as well as helping to sustain learning resources such as books and games available in the Museum. Please talk to a member of the Education Team if you would like to make a donation to support the schools service. 

Additional Resources:

There are lots of other things to do if you are unable to book a facilitated visit. Have a look the Museum Activities for some ideas. Further information about toilets and access can be found on the Facilities and Access pages of the website. If your class or group would like to visit the Museum shop please click here for more information.

Booking Form

Download a booking form for your visit.

Risk Assessment

Download the museum risk assessment.